St. Wilfrid's R.C College

Level 3 Business Administrator

South Tyneside £15,434.00 37 hrs/week

Vacancy overview

Number of positions
1
Qualifications
  • GCSE English (Grade C/4)
  • GCSE Maths (Grade C/4)
Employer website
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What you could achieve

Potential for full time employment for NJC scale

About the employer

St Wilfrid’s RC College is part of Bishop Chadwick Catholic Education Trust which is one of four Trusts in the Diocese of Hexham and Newcastle. The Trust includes five Secondary an twenty-five Primary Schools across South Tyneside, Sunderland and East Durham.

Join our busy secondary school office team as an Administrative Assistant Apprentice. You'll provide reception and administrative support, respond to enquiries from students, staff and parents, maintain records, process documentation, and assist with daily office tasks while working towards a recognised Business Administration qualification.

Working Week Description

Monday - Thursday 08:00-16:00 Friday 08:00 - 15:30

Role and Responsibilities

  • Provide a professional, friendly and welcoming
    reception service to students, staff, parents, carers and
    visitors, acting as a first point of contact for enquiries.
  • Answer telephone calls, take messages and direct
    enquiries to the appropriate member of staff.
  • Support the school office with a range of administrative
    tasks, including photocopying, filing, scanning and
    preparing documents.
  • Assist with maintaining accurate pupil, staff and school
    records using the school's management information
    systems.
  • Support the administration of school events,
    educational visits and other school activities.
  • Help to process incoming and outgoing post and
    distribute correspondence as required.
  • Assist with data entry, record keeping and the
    preparation of reports and correspondence.
  • Learn to use a range of school systems and software,
    including Microsoft Office packages and other school-based administrative systems.
  • Support with stock control, ordering and the
    distribution of office supplies.
  • Assist with routine financial and administrative
    processes under the guidance of senior staff.
  • Maintain confidentiality and comply with data
    protection requirements at all times.
  • Follow school policies and procedures, particularly
    those relating to safeguarding, health and safety,
    equality and diversity.
  • Participate fully in apprenticeship training, reviews and
    development activities, applying learning within the
    workplace.
  • Work collaboratively with colleagues and contribute
    positively to the smooth running of the school office
    and reception function.

Required Skills

  • Friendly, approachable and professional manner.
  • Enthusiastic and keen to develop new skills and knowledge.
  • Reliable, punctual and committed to completing work to a high standard.
  • Positive attitude and willingness to contribute to a busy school environment.
  • Able to remain calm and professional when working under pressure.
  • Demonstrates initiative while knowing when to seek guidance and support.
  • Committed to equality, diversity and inclusion.
  • Committed to safeguarding and promoting the welfare of children and young people.
  • Willing to participate fully in apprenticeship training and continuous professional development
  • Ability to follow policies, procedures and instructions.
  • Willingness to learn new systems, processes and ways of working.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Good communication skills, both written and verbal, with the ability to interact professionally with students, staff, parents and visitors.
  • Basic IT skills, including the use of Microsoft Office applications such as Word, Excel and Outlook.
  • Good numeracy and literacy skills
  • Ability to organise and prioritise tasks effectively.
  • Ability to work accurately and pay attention to detail.
  • Ability to work both independently and as part of a team.

Training and Support

Learning and Skills apprenticeship programmes are delivered through a mixture of face-to-face and virtual methods by our fully qualified and industry experienced apprentice training team. Using their expert knowledge gained from time spent in the industry, we've tailored our programmes to use the most up-to-date tools and technologies so that the skills we create can be used directly in the workplace. As one of our learners, you'll benefit from coaching, help and guidance from our dedicated team whose job it is to ensure your success. Successful completion of this apprenticeship gives you an accredited Level 3 Business Administrator Apprenticeship qualification

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